How to Plan and Run a LiveClass Session with an Agenda
An agenda helps you organize a LiveClass session into timed sections, with descriptions, presenter notes, and resources for each part. During the session, hosts and presenters can move through the agenda, track progress, and present materials directly in the room.
Who can use this guide: Account owners, admins, hosts, and presenters.
Add an Agenda to a Session
Step 1: Access Sessions
Go to 'Sessions' and open the session. Select the 'Agenda' tab, or choose 'Agenda' from the session's ⋮ menu.
Step 2: Choose How to Create an Agenda
Select '+ Add item' to create an agenda item, 'Templates' to use an existing agenda, or 'Draft with AI' to generate a first draft.
Step 3: Add an Agenda Item
When you select '+ Add item', enter the details for the agenda item.
| Field | Description |
|---|---|
| Title | Required. Visible to everyone. |
| Minutes | Duration from 1 to 480 minutes. Visible to everyone. |
| Description | Details about the agenda item, visible to everyone. |
| Presenter notes | Private notes visible only to hosts, co-hosts, and presenters. |
| Resources | Add Library documents, links, or YouTube videos. You can add up to 10 resources per item. |
Resource labels are visible to everyone, but only hosts, co-hosts, and presenters can present the resources on the stage.
Reuse Agendas with Templates
Templates help you reuse an agenda without creating it from scratch.
Open a session's 'Agenda' tab. Select 'Templates' and choose a template to preview. Select 'Use this template' to use it as the agenda.
Add Starter Templates
If you're new to agendas, open 'Templates' and select 'Add starter templates'. This provides three starting options:
A 45-minute lesson
A 60-minute webinar
A 90-minute workshop
Manage Reusable Agendas
Account owners and admins can create and edit reusable agendas from the 'Agendas' page in the top navigation.
Step 1: Create an Agenda
Open 'Agendas' and click 'Create agenda'.
Step 2: Enter Agenda Name
Enter the 'Agenda Name' and click 'Create Agenda'.
Step 3: Add Agenda Items
Enter the 'Agenda Item' details and click 'Add item'.
| Field | Description |
|---|---|
| Title | Required. Visible to everyone. |
| Minutes | Duration from 1 to 480 minutes. Visible to everyone. |
| Description | Details about the agenda item, visible to everyone. |
| Presenter notes | Private notes visible only to hosts, co-hosts, and presenters. |
| Resources | Add Library documents, links, or YouTube videos. You can add up to 10 resources per item. |
Resource labels are visible to everyone, but only hosts, co-hosts, and presenters can present the resources on the stage.
Step 4: Save the Agenda
When you've finished adding the agenda items, select 'Save agenda'.
Set an Agenda for a Permanent Room
Open the permanent room's settings. Choose an 'Agenda for each class' and 'Save' the room settings.
Each class started in that room receives its own copy of the agenda. See the Permanent Rooms guide for details.
Run the Agenda During a Session
If a session has an agenda, an 'Agenda' tab appears in the live room's side panel.
| Control | What it does |
|---|---|
| Start agenda | Begins the agenda. After it finishes, this changes to Start again. |
| Next | Moves to the next item. On the last item, this becomes Finish. |
| Back arrow | Returns to the previous item. |
| Pause timer / Resume timer | Pauses or resumes the agenda timer without stopping media playing on the stage. |
| Square button | Ends the agenda. |
| Select an item | Jumps directly to that agenda item. |
The timer turns amber when an item reaches 80% of its planned duration and red when the time runs over. The agenda does not advance or finish automatically. The host controls when to move to the next item.
Present an Agenda Resource
Hosts, co-hosts, and presenters can select 'Present' beside a resource to display it on the stage.
Library document: Opens in Documents.
Link: Opens in Documents. Google Docs open inside the room.
YouTube video: Opens in the Media player.
Moving to the next agenda item does not change the content on the stage. Select 'Present' to display a resource from the current item.
Resource presentation is available from the main room, not from inside a breakout room.
Frequently Asked Questions
Can I edit the agenda during a session?
You cannot edit it from inside the live room. Open the session's Agenda tab to make changes. The updated agenda is reflected in the room for everyone.
Can attendees see presenter notes?
No. Presenter notes are visible only to hosts, co-hosts, and presenters.
What happens if two presenters select Next at the same time?
The first action takes effect. The other presenter sees an The agenda already moved message, and their view catches up with the current item.
Why does an agenda item show Missing document?
The document attached to that item has been deleted from your Library. Edit the agenda item and attach another document.
Can I change the agenda after the session ends?
No. The agenda becomes read-only after the session ends. You can still select Save as template to reuse it.
A well-planned agenda helps keep sessions organized, makes resources easier to access, and gives hosts and presenters a clear way to manage timing and progress.
