How to Create and Manage Permanent Rooms in LiveClass
Permanent rooms let you use one link for recurring classes, office hours, or team meetings. Share the link once, and attendees can use it every time you start a class. Unlike scheduled sessions, permanent rooms do not require a new link for each class.
Who can use this guide: Account owners, admins, and teachers.
Create a Permanent Room
Step 1: Go to Rooms
Only account owners and admins can create and manage permanent rooms. Go to 'Rooms' in the top navigation. Select ' + New room'.
Step 2: Enter the Name
Enter the 'Name'. The 'Link'is generated automatically. Then, enter the 'Description'.
Step 3: Choose the Type
Select the 'Type' from the dropdown menu and enter the 'Class Length'.
Step 4: Create Room
Complete the room settings described below and select 'Create room'.
| Field | Description |
|---|---|
| Name | The room name attendees see, such as Algebra 1 – Period 3. |
| Link | The room URL ending. It is generated from the name and can be changed. Use lowercase letters, numbers, and hyphens. |
| Description | Optional text displayed on the room's join page. |
| Type | Choose Classroom, Webinar, or Meeting. |
| Class length (min) | Set how long each class runs before ending automatically. Leave blank to use your plan's default. |
| Attendee limit | Set the maximum number of attendees. Leave blank to use your plan's limit, shown as Plan default (N). |
| Room password | Optional password required for everyone joining the room. |
| Record every class | Automatically starts recording when each class goes live. |
| Start backstage | Keeps attendees waiting until the host goes live. |
| Ask attendees for their email | Requests an email address on the join page. |
| Attendees can use mic and camera | Allows attendees to speak and turn on their cameras. Hosts can still mute attendees. |
| Agenda for each class | Optional agenda copied into every new class started in the room. |
Step 5: Share the Room Link
Open 'Rooms'. Find the room and select the copy icon on its card, or open the room and select 'Copy'.
You can change the room link later without breaking existing links. The old link will redirect to the new one, and it will never be assigned to another room.
Step 6: Start a Class
Go to 'Rooms' and select 'Start class' on the room.
Alternatively, open the room link while signed in and select Start class. You will enter the room as the host.
If a class is already running, the button changes to 'Enter class'.
Attendees who open the room link before the class starts will see a waiting message. They join automatically when you start the class, without refreshing the page.
What Attendees See
When attendees open the permanent room link, they can see:
The room name, description, and whether a class is in progress.
A camera and microphone preview and the Your display name field.
The Your email and Room password fields, if those options are enabled.
Join class when a class is running, or Wait for the class when it has not started.
Attendees waiting on the page join automatically when the host starts the class. After a class ends, they see a message directing them to return to the same link for the next class.
Allow Members to Host Classes
Account owners and admins can start and run any room. To allow specific account members to host a room:
- Open 'Rooms'.
- Select the room's settings icon.
- Under 'Hosts', select the members who can start and run classes in that room.
Selected members can sign in and start classes from their 'Rooms' page or the room link. Members who are not assigned as hosts can still join classes as attendees.
Close a Class
A class ends automatically when it reaches its configured length. To end it earlier:
Open the room's page. Select 'Close class'. Confirm that the class has ended and attendees have been disconnected.
The recording is saved, and the room link remains unchanged for future classes.
Archive a Room
Open the room's page, close any running class, and select 'Archive room'.
Permanent Rooms vs. Scheduled Sessions
| Feature | Permanent room | Scheduled session |
|---|---|---|
| Link | One link for every class | New link for each session |
| Who can host | Owners, admins, and assigned room hosts | The session's host and invited hosts |
| Password | Set once for the room | Set for each session |
| Webinar landing page and registration | Not available | Available for webinars |
| Agenda | Copied from the room into each class | Set for each session |
Choose a permanent room for recurring classes that use the same link. Use a scheduled session for one-off events or webinars that need a landing page and registration.
Frequently Asked Questions
Can I schedule classes in a permanent room in advance?
Not yet. Start a class whenever it is time to meet. Attendees can use the same room link every time.
Can attendees join before the host starts the class?
Yes. They can open the link and wait. They join automatically when the host starts the class.
Does changing the room agenda update a class that is already running?
No. The room's agenda is copied into each class when it starts, so changes apply to the next class. To update an ongoing class, edit the agenda on that class's Agenda tab.
Can I delete a permanent room?
Rooms are archived rather than deleted. This keeps their past classes, recordings, and attendance records available.
Use permanent rooms to simplify recurring classes and give attendees one reliable link for the entire term.
