Using the Content Library and Presenting Documents in Live Class

The Live Class Library lets account owners, admins, hosts, and co-hosts store and organize documents for use across classes. You can upload files, present documents during a session, annotate pages, and share Google Docs, Sheets, Slides, or Forms with participants.

Upload Documents to Your Library

1. Select 'Library' in the top navigation.

2. Select 'Upload'.

3. Choose files from your computer or a supported cloud service, such as Box, Dropbox, Google Drive, or OneDrive. You can also upload using a link.

4. Wait for the upload and conversion to finish.

5. Once the document is ready, you can organize it or open it during a session.

Files that aren't PDFs are automatically converted to PDF format so participants can view them consistently across devices. During conversion, the file may display a Converting… status.

Supported File Formats

Live Class supports the following formats:

• PDF: PDF

• Word: DOC, DOCX

• Excel: XLS, XLSX

• PowerPoint: PPT, PPTX, PPS, PPSX, POT, POTX

• OpenDocument: ODT, ODS, ODP

• Other formats: RTF, TXT, CSV

File size limit: 50 MB per file.

Video and audio files aren't supported in the Library. To include video content in a session, use a YouTube link in an agenda item. 

Organize Documents into Folders

Use folders to keep documents organized by course, class, or topic.

Step 1: Create a Folder

Open 'Library' and select '+ New folder'. 

Step 2: Enter a Folder Name

Enter a 'Folder Name' and complete the creation process.

Step 3: Move a Document

Locate the document you want to move. Open its ⋮ menu, select 'Move to', and choose the destination folder.

Step 4: View, Rename, or Delete a Document

Locate the document you want to move. Open its ⋮ menu,

Choose the action you need:

• View: Open the document.
• Rename: Change the document name.
• Move to: Move it to another folder.
• Delete: Remove it from the Library.

Open a Document During a Live Session

You can present a document directly from the session room.

1. Join or open the required session.

2. Select 'Documents' in the stage toolbar.

3. Select 'Open a presentation'.

4. Choose one of the available options:

   • Choose from your library: Select an existing document that is ready to use.

   • Upload from your computer or the cloud: Upload a new document. It is also saved to your Library under Unsorted.

   • Open a Google Doc: Present a supported Google document using its link.

5. Follow the prompts to open the document on the stage.

Navigate and Annotate a Document

Once a document is open, you can control how it appears during the presentation.

Navigate Pages and Adjust the View

• Use the navigation arrows or page thumbnails to move between pages.

• Select the page number and choose 'Go to' jump to a specific page.

• Use 'Fit Page' or 'Fit Width' to adjust the document view.

• Zoom in or out between 20% and 400%.

Annotate the Document

1. Open the document on the stage.

2. Select 'Pen' or 'Highlighter' from the annotation toolbar.

3. Draw or highlight the required content.

Your annotations are visible to participants and are retained for late joiners and in the recording.

Control Page Synchronization

Sync is enabled by default, so attendees follow the presenter's current page.

• Turn Sync off to let attendees browse the document independently.

• Turn it back on when you want attendees to follow your presentation again.

Manage Multiple Documents

You can have up to 10 documents open simultaneously, with each document displayed in its own tab.

To clear a document for everyone in the session, select 'Close Document'

Understand What Attendees See

When synchronization is enabled, attendees see a banner showing Following presenter — Page N, where N represents the current page number.

Attendees can:

• Select Browse independently to explore the document at their own pace.

• Select Follow presenter to return to the presenter's current page.

Participants who join late automatically receive the current document, page, and annotations.

If a page fails to load, the attendee sees Couldn't load page N with a Retry button. They can select Retry to try loading the page again.

Google Document Sharing Requirements

The Google document must either be shared so anyone with the link can view it or be published to the web.

Editing access and Google sign-in requirements depend on the document's own sharing settings. If editing or sign-in doesn't work inside Live Class, select 'Open in new tab' to open the document separately.

Frequently Asked Questions

1. Who can open documents during a session?

Hosts and co-hosts can use the Library. Presenters can upload documents from their computers.

2. Why does my PowerPoint look different after conversion?

PowerPoint files are converted to PDF. The conversion preserves layout and text, but animations and slide transitions do not carry over.

3. Why is my document taking a long time to convert?

Large files may take a few minutes to convert. If conversion takes more than five minutes when you're in the session room, the document will appear in your Library once it is ready.

4. Can I upload video or audio files to the Library?

No. Video and audio files aren't supported. Use a YouTube link in an agenda item to include video content in your session.

5. Can I delete a document while a session is using it?

No. A document currently being used by a session that hasn't ended cannot be deleted.

The Live Class Library helps you store, organize, and reuse documents across sessions. Upload supported files, organize them into folders, and present them with navigation, annotations, and synchronization controls. For Google documents, check sharing permissions before presenting to ensure participants can access the content.